Conference & Business Support Assistant

Based in Dublin, the Business Support team consists of 4 Executive Assistants and 2 Receptionists. The team provides administrative assistance for our Management Group and the 250+ employees based in the SMBC AC Headquarters in Dublin and the 40+ employees based in our overseas offices.  

We now have a vacancy for a Business Support Conference Assistant on our Business Support Team on a permanent contract basis. You will be responsible for providing administrative support, as detailed below, for all conferences and to the Business Support team.  
 
 

The opportunity What you need Join our team

Core Responsibilities

  • Management of sponsorship and participation in external conferences including:
    • Securing sponsorship deals
    • Meeting room management
    • Registration and accommodation
    • Coordination of company meeting schedule for conferences 
    • Coordination of transportation schedule
    • Ad hoc restaurant bookings and tasks
  • Assist with Visa and passport applications 
  • Provide cover for the Reception team as required
  • Provide assistance at off-site meetings and company events
  • General administration and ad-hoc duties that may arise from time to time to support the Business Support team
     

Qualifications & Experience

  • 1-2 years’ experience in general office administration in a fast paced corporate environment. 
  • Experience in conference and events
  • Strong, proven MS skills essential – particularly in Word, PowerPoint & Excel. 

 

Critical Competencies

  • Communicate Openly: strong communication skills (written and oral) with a capability to influence others. 
  • Have a can–do attitude: proven project management skills with the ability to work in a fast paced, dynamic team environment with multiple priorities and deadlines and with the ability to deliver on several major time critical projects simultaneously. Also, self-starter, ability to work independently using own initiative.  
  • Do the right thing: highly organised with strong attention to detail. Ownership of decision making. 
  • Lead by example: high level of energy, drive, enthusiasm, initiative, and commitment. Proven ability to lead, mentor and develop both junior and highly experienced team members.
  • Work together: Strong team leader with excellent interpersonal skills and a team-player with an ability to motivate 

 

Take your career to new heights – come join us at SMBC Aviation Capital 

At SMBC Aviation Capital we look after one another. Through the SMBC Aviation Capital People Commitment we offer a comprehensive suite of benefits, aligned to your needs as you move through different career and life stages. The SMBC AC People Commitment also includes our people-led culture; reward & recognition; along with our learning, wellbeing, inclusion, engagement, and CSR initiatives.  In return, we ask you to bring your ambition and commitment to your work here at SMBC AC to mutually create an exceptional employee experience. 

A world of opportunity awaits you at SMBC Aviation Capital. Our workplace is one where diversity is welcome, and people of all backgrounds are supported to be at their best. We are an equal opportunities employer and strive to build an ever-inclusive work environment.  We are committed to providing reasonable accommodations for applicants and employees. Should you have a reasonable accommodation request please reach out to us at Careers@smbc.aero
 

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